Contact Us

Postal address

Hallam Community Hall
Hallam Grange Crescent
Sheffield
South Yorkshire
S10 4BD

Booking information

Please contact Helen Curtis for more information

Email: bookings@hcya.org.uk
Tel: 07779 100314

Executive Committee and Council Members

The overall management of HCYA is the job of the Council which usually meets on the first Thursday of every month (currently via Zoom!). The Council is made up of the members below who meet once per month on a Thursday at 8pm for about one and half hours.

The Honorary Officers, along with the Trustees, make up the Executive Committee and their job is to ensure that HCYA carries out it’s activities for the benefit of its members under Charity Law and the HCYA constitution. The Honorary posts are voted on at the Annual General Meeting.

If you are interested you will find lots of information about the roles by clicking on the position. You can also email publicity@hcya.org.uk and we would be delighted to talk through any role you are interested in. All Executive and Council members need to be members of HCYA through joining one of the Sections.

Position Members

Honorary President, Trustee

publicity@hcya.org.uk

Graham Blincow

Graham oversees much of the fund raising operations for HCYA activities. They are the primary spokesperson for HCYA.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Honorary Chair, Trustee

chair@hcya.org.uk

Sam Saunders

Sam ensures that the Executive and Council Committees work properly including setting the Agenda and ensuring effective decisions are made and carried out. The Chair provides leadership for all committee members and brings the whole of HCYA together.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Vice Chair

publicity@hcya.org.uk

Tracy Kent

Tracy deputises for the Chair as appropriate including chairing meetings if necessary, acting as a support for the Chair.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Hall Manager

bookings@hcya.org.uk

Alan Bone

Alan is responsible for the smooth running of the hall to ensure the hall is a safe place for everyone who uses it. This includes being responsible for the Health, Safety and Fire regulations of the hall (and Covid 19 requirements), looking after the security of the building, minor maintenance and repairs and ensuring the Hall’s cleanliness. They are also responsible for preparing the hall for private hire bookings which includes ensuring a well stocked bar.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Honorary Secretary

publicity@hcya.org.uk

Gillian Riley

Gill is responsible for organising the meetings of Council, the Executive and the Annual General Meeting and any special meetings as necessary. In consultation with the Chairman and minutes secretary the Secretary issues the agendas, records and drafts the minutes of those meetings. The minutes are then agreed with the Chair prior to circulation and distribution.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Honorary Treasurer and Trustee

treasurer@hcya.org.uk

Andrew Coomer

Andrew has the watchdog role over all aspects of financial management of HCYA and works closely with other members of the committee to safeguard the finances. With responsibility for financial oversight, financial planning, budgeting and reporting, record keeping and banking the Treasurer also outlines the current financial status and clarifies any financial implication of any proposals put to HCYA. Provides the submission of the Annual return to the Charity Commission.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Membership Secretary

dpo@hcya.org.uk

Patrick Riley

Patrick keeps details of all past and present HCYA members including the sections, if any, which they attend, in accordance with GDPR security requirements. Yearly membership renewals are issued and the Membership Secretary receives membership payments, manages Gift Aid documentation and any Direct Debits. Throughout the year the Membership Secretary registers new members and ensures that all members pay their subscription.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Deputy Membership Secretary and Hallam Community Fete Organiser

dpo@hcya.org.uk

Sophie Kelly

Sophie supports the membership Secretary to keep details of all past and present HCYA members including the sections, if any, which they attend, in accordance with GDPR security requirements.  Yearly membership renewals are issued and the Membership Secretary receives membership payments, manages Gift Aid documentation and any Direct Debits.  Throughout the year the Membership Secretary registers new members and ensures that all members pay their subscription. 

Sophie is responsible for organising the Annual Community fete, usually held around the first week of July.

Member of the Council

See full role & responsibilities

Minutes Secretary

publicity@hcya.org.uk

Nicola Brown

Nicola works with the Secretary to ensure the recording of the minutes of the Council meeting, Executive Committee, the Annual General Meeting and any special meetings and distributing as appropriate. This role is in conjunction with the Secretary above.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

Data Protection (GDPR) Officer

dpo@hcya.org.uk

Patrick Riley

Patrick is responsible for ensuring that all the members’ details held by the Membership Secretary and by individual sections is handled and kept secure according to the latest GDPR requirements.

Member of the Council

See full role & responsibilities

Trustee

Peter Curtis

The Trustees ensure that HCYA carries out it’s activities for the benefit of its members under Charity Law and the HCYA constitution. They are responsible for making sure that HCYA operates in a financially secure way, always acting in the best interests of HCYA and promoting the benefits of HCYA at every opportunity.

Under charity law and HCYA constitution we have a minimum of three Trustees. New Trustees are appointed by the existing trustees from time to time and as the need dictates.

Member of the Executive and Council, elected at the AGM

See full role & responsibilities

St Luke’s Representative

publicity@hcya.org.uk

Harry Sadler

Harry provides a link between the Community Hall and the local Church and highlights services and activities of interest to the membership of HCYA.

Member of the Council

See full role & responsibilities

Publicity Officer and Hallam Citizen

publicity@hcya.org.uk

Tracy Kent

Tracy is responsible for producing the annual Hallam Citizen magazine which is distributed across the Hallam district to advertise the Hall and the activities within it. They regularly review publicity options to promote the Hall. The Officer also maintains the Friends of HCYA mail list to publicise relevant info from HCYA.

Member of the Council

See full role & responsibilities

Hall Bookings and Website

bookings@hcya.org.uk

Helen Curtis

Helen is responsible for enquiries (through email, web and telephone) regarding the Hall rental and effectively manages the hall bookings diary by agreeing hire dates and making sure all paperwork is signed.Ensures that the Hall’s website is kept up to date via the Hall’s web master.

Member of the Council

See full role & responsibilities

Section Leads

Activities page

Badminton, Bridge, Gardening, Indoor Bowling, Pilates, Rambling, Tai Chi, Walkie Talkies, Hallam Wine and Beer Guild, Westside Wine and Yoga.

Each Section rep attends Council to feedback any issues or concerns their members have. They also report back to their sections on decisions and matters raised.

You will find the details of the sections and individual representatives on the website. The role of Section reps is vital for democratic decision making and effective operation of HCYA.

Members of the Council

See full role & responsibilities

Activity Representatives

Activity

Representative

Art

Rosie Gregory

Badminton

Andrew Coomer

Bridge

Peter Pond

Gardening

Trish Hill

Indoor Bowling

Stuart and Wendy Wilson

Pilates

Hiliary Shenton

Rambling

Carol Hove

Salsacize & Keep Fit

Tai Chi

Gillian Riley

Walkie Talkies

Pat Wilkins

Hallam Wine and Beer Guild

Anne Goldthorpe

Westside Wine Club

John Knight

Yoga

Pam Mathieson

Hallam Art Group

Caroline Egglestone